Policies and Procedures

FOREWORD

1.0 General Awards Policy and Procedures

2.0 Naming an Award

3.0 Award Presentation

• 3.1 Honorary Members and Fellow Members
• 3.2 Annual Awards Banquet
• 3.3 Annual Conference Division Luncheons and Banquets
• 3.4 Section Meetings
• 3.5 Other Society Conferences
• 3.6 Attendance at Award Ceremonies

4.0 Categories of ASEE Awards

• 4.1 National Awards
• 4.2 Society Awards
• 4.3 Honorary Membership
• 4.4 Fellow Member
• 4.5 Society Unit Awards

5.0 Award Finances

• 5.1 Endowed Awards
• 5.2 Sponsored Awards
• 5.3 Sponsor Financing and Billing

6.0 Awards Committee Structure and Process

• 6.1 Awards Policy Committee
• 6.2 Award Selection Committees
• 6.3 Fellow Member Selection Committee
• 6.4 Calls for Nominations
• 6.5 Submission of Nominations
• 6.6 Renomination Procedures
• 6.7 Reimbursing Committee Expenses
• 6.8 Reimbursing Awardee Travel Expenses

7.0 Establishing an Award

• 7.1 Proposals

8.0 Administration of National and Society Awards

• 8.1 Notification of Winners
• 8.2 Notification of Fellow Members
• 8.3 Notification of Non-Winners
• 8.4 Headquarters Services

9.0 Administration of Society Unit Awards

• 9.1 Responsibility for Annual Operations
• 9.2 Notification of Winners
• 9.3 Notification of Non-Winners

10.0 National Award Procedures

• 10.1 Notifying Headquarters
• 10.2 Notifying Awardee
• 10.3 Notifying Nominators
• 10.4 Reimbursing Awardee Travel Expenses
• 10.5 Publicizing Awards
• 10.6 Sending Publications to Sponsors
• 10.7 Obtaining Qualified Candidates

11.0 Procedures for Society Unit Endowed and Sponsor Funded Awards

• 11.1 Notifying Headquarters
• 11.2 Notifying Awardee and Sponsor
• 11.3 Publicizing Awards
• 11.4 Reimbursing Awardee Travel Expenses
• 11.5 Preparation of Mementos and Cash Awards

12.0 Procedures for Society Unit Funded Awards

• 12.1 Notifying Headquarters
• 12.2 Preparation of Mementos and Cash Awards

APPENDICES

• APPENDIX A SAMPLE LETTER: Preliminary Search for Award Nominations
• APPENDIX B SAMPLE LETTER: Renomination
• APPENDIX C ASEE Awards Program Deadlines