Preamble
It is the policy of the Board of Directors (Board) to treat all assets of ASEE as if held by ASEE in a fiduciary capacity for the sake of accomplishing its mission and purposes. The following investment objectives and directions are to be judged and understood in light of that overall sense of stewardship. In that regard, the basic investment standards shall be those of a prudent investor as articulated in applicable state laws.

Delegation
The Board has delegated supervisory authority over its financial affairs to the Finance Committee of the Board (Committee). The Committee is responsible for regularly reporting on investments to the Board. In carrying out its responsibilities, the Committee and its agents will act in accordance with these Investment Policies (the Policies) and all applicable laws and regulations. The Board reserves to itself the exclusive right to revise, or grant exceptions to, the Policies.

Objectives
ASEE’s primary investment objective is to preserve its assets, by earning a total return for each fund (e.g., Operating Reserves, Endowments) appropriate to each fund’s time horizon, distribution requirements, and risk tolerance.

Asset Mix
To accomplish ASEE’s investment objectives, the Executive Director or manager is authorized to utilize portfolios of equity securities (common stocks and convertible securities), fixed-income securities, and short-term (cash) investments. The actual asset allocations for each portfolio shall be set by the Executive director or manager in conjunction with ASEE’s designated financial officer within the ranges provided in the table below. These ranges can only be modified by the Committee.

Asset Quality

• Common Stock- The Executive Director\Manager may invest in any unrestricted, publicly traded common stock that is listed on a major exchange or a national over the counter market and that is appropriate for the portfolio objectives, asset classes, and /or investment style of the fund that is to hold such shares.
• Convertible preferred stock and convertible bonds-The Executive Director\Manager may use convertible preferred stock and bonds as equity investments. The quality rating of convertible preferred stock and bonds must be BBB or better, as rated by Standards & Poor’s, or BAA or better, as rated by Moody’s. The common stock into which both may be converted must satisfy the standard if section 1, above.
• Fixed- Income securities- The quality rating of bonds and notes must be A or better, as rated by Standard & Poor’s or Moody’s. The portfolio may consist of only traditional principal and interest obligations (no derivatives) with maturities of seven years or less.
• Short-term reserves-The quality rating of commercial paper must be A-1, as rated by Standard & Poor’s, P-1, as rated by Moody’s, or better. The assets of any money market mutual funds must comply with the quality provision for fixed-income securities or short-term reserves.

Asset Diversification
Reasonable diversification must maintained at all times and may not be invested in the equity securities of any one company that exceed 5% of the portfolio (at the time of purchase) nor allow the total securities position (debt and equity) in any one company to exceed 10 percent of the portfolio. Reasonable sector allocation shall also be maintained where no more than 25 percent of the portfolio may be invested in securities of one sector.

Investment Limitations
All purchases shall be for cash and there will be no margin transactions, short selling, or commodity transactions. In addition, there will be no direct investments in real estate, loan money, or permit the lending, mortgage, or pledges.

Reporting Requirements
The Committee will be provided a report quarterly at the finance committee meeting.

Maximum Percentage Policies per Investment Fund

Note: Investment Policy adopted by the Finance Committee April 15, 2000.

Download the Financial Policy (pdf 7.7 MB)

Constitution

Last revised by vote of the ASEE membership March 2024) (pdf)

Bylaws (Updated February 2024) - PDF

On this page you can download the ASEE logo appropriate for your use. If you have questions about using our logo, please contact Rafael Gerena.
 

Please see our 2020 Brand Guide here.

The ASEE symbol is based on the blue triangle from its previous logo. With a more modern twist, the triangle folds back on itself to represent the partnership we have with our members. The ASEE wordmark uses a classic yet modern typeface and shouldn’t be altered.

Together, the symbol and wordmark create the ASEE logo. The logo forms the most significant feature of the ASEE identity and should be used on all branded communications. The logo may include our expanded name when communicating with audiences that are unfamiliar with our organization.
 

LOGO VARIATIONS
 

Primary Logo

Our primary logo is our strongest design. It should be used often, especially with our primary audience who already knows our acronym by heart. When we’re trying to reach new audiences, the expansion is necessary for clarity.

Full Color

Download EPS (CMYK/vector) or PNG (RGB/raster)
 

1-Color Grayscale (Black)

Download EPS (CMYK/vector) or PNG (RGB/raster)
 

1-Color Grayscale (White)

Download EPS (CMYK/vector) or PNG (RGB/raster)
 

1-Color (Black)

Download EPS (CMYK/vector) or PNG (RGB/raster)
 

1-Color (White)

Download EPS (CMYK/vector) or PNG (RGB/raster)
 

Primary Logo with Vertical Expansion

The vertical logo stack is more visually pleasing and should be favored, especially in large printing formats.

Full Color

Download EPS (CMYK/vector) or PNG (RGB/raster)
 

1-Color Grayscale (Black) - Download EPS (CMYK/vector) or PNG (RGB/raster)

1-Color Grayscale (White) - Download EPS (CMYK/vector) or PNG (RGB/raster)
 

1-Color (Black) - Download EPS (CMYK/vector) or PNG (RGB/raster)

1-Color (White) - Download EPS (CMYK/vector) or PNG (RGB/raster)
 

Primary Logo with Horizontal Expansion

The horizontal logo should only be used if necessary; likely in smaller, horizontal spaces (web headers, mobile banners, etc.).

Full Color

Download EPS (CMYK/vector) or PNG (RGB/raster)
 

1-Color Grayscale (Black) - Download EPS (CMYK/vector) or PNG (RGB/raster)

1-Color Grayscale (White) - Download EPS (CMYK/vector) or PNG (RGB/raster)
 

1-Color (Black) - Download EPS (CMYK/vector) or PNG (RGB/raster)

1-Color (White) - Download EPS (CMYK/vector) or PNG (RGB/raster)

ASEE's privacy policy is presented below for your review. By continuing to use ASEE's websites and services, you expressly consent to our collection, use, disclosure, and retention of your personal information as described in this privacy policy

The American Society for Engineering Education respects your privacy and is committed to protecting it through due diligence and compliance to this policy and in adherence to US and European guidelines. This policy describes the type of information ASEE may collect from you and our practices for collecting, using, maintain, and disclosing that information.

This privacy statement applies to the American Society for Engineering (ASEE) and all of its legal components including divisions, councils, sections, and zones; however, it does not apply to ASEE’s business partners, third party associates and other external entities that should provide their privacy notice to you. This notice also does not apply to sponsor linked websites from ASEE’s managed web pages with which you may interact.

For the purpose of this Privacy Statement, business partners and third party associates may refer to contractors, subcontractors, vendors, government and private contacts, and other entities with which ASEE has a business relationship to provide services or support for ASEE’s mission.

ASEE reserves the right to modify this policy at any time and will provide notification of such changes on their website.

ASEE recognizes your acknowledgement to this policy as an acceptance to the collection, usage, maintenance, retention, and disclosure of your information.

ASEE’ Sponsored Programs (Federal Contracts and Grants)
Director of Sponsored Programs and Compliance
aseesponsorprivacy@asee.org

Membership
Tim Manicom
Director of Membership
aseememberprivacy@asee.org

ASEE collects first name, middle name, last name, home address, work address, personal contact phone number, business phone number, and date of birth, demographic information, school information, and members’ divisions. While ASEE collects the aforementioned information and some of the information is required for membership or ASEE sponsored programs, individuals have the ability to view and modify their information, update their opt-in options, and requests de-identification of the information unless restricted by government regulations.

ASEE’s uses a membership and conference and a fellowship management application to collect information; therefore, you may view the information captured by logging into your portal. Members and registrants of ASEE’s membership and conference application may modify your information and opt-in choices within your member portal.

ASEE’s implements reasonable physical, technical, and administrative measures and organizational safeguards to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. Please be aware all security risks cannot be fully eliminated and ASEE cannot guarantee or warrant the security of your data.

1. Acknowledging ASEE’s Privacy Policy
2. Data Protection Contact
3. Why and How We Collect Personal Information
   1. Information you Directly and Voluntarily Provide to Us.
      • Membership: ASEE is a member based society and collects information from its members’ for statistical purposes, member services and support, member communication, and member activities and event. The information is collected using ASEE’s member management and conference application; however, information may also be collected manually during member outreach activities for renewals and new membership.
      • Conference/Event Management: ASEE offers an annual conference as well as sponsorship of special interest conferences and small meetings to provide professional development, presentation, and networking opportunities. The information is collected using ASEE’s member management and conference application when you register to attend, present, sponsorship, or as an exhibitor for these events.
   2. Information We Automatically Collect About You
      • Website: We may automatically collect information about you when you use ASEE’s managed websites. During your interaction on ASEE’s managed websites, we may automatically collect analytics using web analytics services or cookies, such as the pages you visited, data and time of your visit, the amount of time spent on the site, and other statistical information. This information is collected to enhance the site performance and users ‘experience. You may modify your browser to manage settings to restrict or minimize this collection.
4. What Personal Data We Collect
5. How We May Use Collected Information

   ASEE may use the information we collect

   • to provide membership services and support,
   • to provide services related to conferences and events and their activities,
   • to communicate information from ASEE and its components, ASEE’s business partners, and third party entities,
   • for participation in government sponsored programs,
   • to promote ASEE and ASEE’s sponsored activities, and
   • to identify trends and historical data
6. Collection of Information from Minors
   • The membership, conference, and events services and support provided by ASEE are restricted to individuals over the age of 16. however, there may be situations when minors’ information is captured for activities sponsored for them in support of their parents or guardians attending an ASEE event and is restricted to first and last name.
   • ASEE’s government sponsored programs may collect information on high school students who elect to participate in federally funded fellowship programs.
7. Disclosing/Sharing of Information Collected

   ASEE does not disclose information collected within our electronic application to external entities, with the exception of the following:

   • Information may be shared with business partners to provide mailing services on behalf of ASEE. This information is restricted to first name, last name, mailing address, and email address and you have the ability to change your opt-in status within your portal at any time.
   • Membership information may be shared with ASEE’s volunteers and Board Members for the purpose of conducting ASEE’s official business. ASEE also makes names, titles, contact information, school affiliation, ASEE position held publicly available on ASEE’s website and other communications.
8. Selecting Your Communication Preferences and Opting – In
   • You have the ability to modify your communication preference within ASEE’s membership and conference application. When you log into the system, a link to your opt-in/opt-out preferences are located to the right of the portal.
   • If you are participating in government fellowship sponsored programs, you understand you are agreeing an opt-in status to participate in the program allowing communication in relations to program activities and requirements.
9. Viewing Your Personal Collected Data
10. Requesting Removal of Your Personal Information
    • The information collected within ASEE’s management and conference system for membership or conference activities have an indefinite life expectancy to retain trends and historical data. However, you may request a de-identification of your data which will remove your name, addresses (except state and country), email account, birthday, other demographic information and phone numbers. To request de-identification of your data, please contact the individuals listed under “Data Protection Contact in this document. Although the de-identification process will take place within 2 weeks of receipt of your request, due to ASEE’s backup procedures, the entire process may take approximately 4 to 8 weeks.
    • Government sponsored fellowship participants should contact their ASEE sponsor representative to discuss government regulations for removing and storing their data.
11. Security Safeguards of Personal Data

Effective Date: March 18, 2024

Attendees must inform the conveners of any ASEE meeting before using any AI notetaker or recording methods. Approval must be gained for each session of the convening since each session may serve different purposes. If approved by the ASEE meeting convener for use in specific sessions, then the following notification and consent procedures must be adhered to:

Attendees must seek and gain consent from all invited parties and/or attendees whose personal and identifying information (PII) may be captured as part of the above practice. PII includes email addresses.

Attendees must seek and gain consent from invited parties and/or attendees of the specified session to use the above practices before launch.

If participants have been informed that a portion of the ASEE meeting will be recorded by ASEE and portions of the meeting WILL NOT be recorded by ASEE, then it is prohibited to use the above practices during the portions of the meeting that are designed to be free of recordings.

The accuracy of the artifacts resulting from the above practices must be reviewed by the ASEE meeting convener before distribution to any invited parties and/or attendees.

Other concerns that must be considered as part of this policy for the above practice:
• Consent and legal obligations
• Privacy regulations and storage
• Data Security regulations
• Training and awareness of regulations

References
Fordham University. (n.d.) Etiquette and Considerations for Using AI Notetaker/Recording Tools in Zoom and Microsoft Teams Advisory. Retrieved on 02162024 from https://www.fordham.edu/information-technology/it-security--assurance/it-policies-procedures-and-guidelines/etiquette-and-considerations-for-using-ai-notetakerrecording-tools-in-zoom-and-microsoft-teams-advisory/