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6.1 AWARDS POLICY COMMITTEE
The Awards Policy Committee is a standing committee of the Board of Directors and report through the Immediate Past President. The Awards Policy Committee assists the Board by continuously evaluating the Society awards program (including all policies relative to the granting of awards) by establishing new awards, and by implementing award presentation procedures. Further, the Awards Policy Committee reviews and approves all award recommendations of the various awards selection committees. In view of the Society wide responsibilities of the Awards Policy Committee, the membership shall consist of five members, including a recent past President or past Vice President preferably as chairperson, two former members of the Board of Directors, and two members at large.
6.2 FELLOW MEMBER SELECTION COMMITTEE
The Fellow Member Selection Committee is a standing committee of the Society and reports through the Awards Policy Committee. The Fellow Member Selection Committee may solicit nominations and make nominations, as well as review nominations and select individuals to be recognized as Fellow members of the Society. The membership of the Fellow Member Selection committee shall consist of five members, including a recent past President or past Vice President preferably as Chairperson, two former members of the Board of Directors, and two members at large.
6.3 AWARD SELECTION COMMITTEES
All awards must have a duly appointed selection committee. With the advice of the officers of the Society unit and/or current Award Committee Chair, the President of the Society appoints the Chair and members of national and society awards committees. Society Unit awards are to be under the jurisdiction and control of designated ASEE units. Their structure and processes are subject to the approval of the Society Awards Policy Committee and the Board of Directors.
The Awards Committee Chairs shall be responsible for communicating committee decisions to ASEE Headquarters and for providing all information required. No awardee shall be notified by the Award Committee in advance of the official letter from ASEE Headquarters.
6.4 CALLS FOR NOMINATIONS
The Award Selection Committee Chair is expected to exercise initiative in securing nominations of as many well qualified candidates as possible. All nominations must be sent to ASEE Headquarters by January 15 of each year. If the Award Committee has not received a reasonable number of nominations in past years or needs to publicize a new award, the Chair may wish to issue, in early fall, a preliminary notification of the search for nominations. Headquarters can provide mailing labels of members/affiliates of the Engineering Deans Council and Engineering Technology Council, or for similar administrative groups, as is appropriate for the specific award. The cost of the labels shall be borne by the award income account.
6.5 SUBMISSION OF NOMINATIONS
The ASEE Awards Program is one of the largest and most diverse of any professional society. The administrative challenges for volunteers and Headquarters staff are substantial. Diligent efforts shall be made to ensure due consideration of all qualified nominations. In exceptional circumstances, with approval of the president, in the event that only one candidate is nominated for a specific award, an award may be given. It is ASEE's policy that awards candidates are ineligible to receive more than one society wide award per year. The society views the role of the nominator as that of agent and advocate for the nominee, and as such the nominator is central to the success of the Awards Program.
Nominators are responsible for the proper assembly and submission of any and all documents and materials in support of the nomination. Each nomination submission shall include six copies of any and all supporting materials including, in the case of the Meriam/Wiley Award, six copies of the textbook which will be considered.
6.6 RENOMINATION PROCEDURES
A renomination procedure shall be determined by each Award Committee. The Awards Committee Chairs should transfer Awards Committee files directly to their successors. Only information about award winners should be sent to ASEE Headquarters. This information is kept at Headquarters for one year before being destroyed.
6.7 REIMBURSING COMMITTEE EXPENSES
Awards committees administration expenses for items such as postage, mailing labels, communication, and duplication will be paid from each restricted award fund at Headquarters. Vouchers or other backup documentation must accompany a request for reimbursement. Funds will not be made available for committee travel or secretarial support.
6.8 REIMBURSING AWARDEE TRAVEL EXPENSES
Awardee travel expenses shall be compensated in the form of fixed travel grants. In the interest of more effective planning and reduction of award expenses, efforts should be made to eliminate insofar as appropriate the reimbursement of awardee travel expenses for awards which currently use this method.
