North Central Section Bylaws

Section 1. The Chair of the Section shall be elected to serve a term of two years and shall have served as a previous Vice Chair or Director of the Section.

Section 2. The Past Chair shall be the immediate past Chair of the Section and will serve for two years.

Section 3. The Vice Chair shall be elected at the annual Section meeting and shall serve for one year. In the event of resignation or incapacity of the Chair, the Vice Chair shall succeed to the office of Chair for the remainder of the term of office.

Section 4. In the event of resignation or incapacity of the Vice Chair of the Section, the Executive Board shall elect a successor for the remainder of the term of office. A Vice Chair elected by the Executive Board shall not be eligible for the office of Chair the following term. A Chair shall be elected by the membership of the Section at the next annual Section meeting.

Section 5. The Secretary, the Treasurer, and the ASEE Campus Representative Coordinator of the Section shall be appointed annually by the Chair, with the advice of the Executive Board and the consent of the Past Chair and Vice Chair.

Section 6. The Directors of the Executive Board shall be elected at the annual Section meeting for a term of two years. Two of these Directors shall be elected in odd-numbered years and two of these Directors shall be elected in even-numbered years.

Section 7. The Section Newsletter Editor shall be appointed in even-numbered years for a term of two years by the Chair with the advice of the Executive Board and consent of the Past Chair

Section 8. The local Program Chairs of the next two annual Section meetings and other positions on the Executive Board, as outlined in the Constitution, are to be filled by appointment by the Chair.

Section 9. Any vacancies on the Executive Board which occur during a term of office shall be filled by action of the Executive Board in a manner consistent with the election/appointment guidelines outlined in the preceding sections of this article.

Article II Executive Board Term of Office

Section 1. The Section Executive Board shall take office at the end of the ASEE national meeting.

Article III Executive Board Member Duties

Section 1. The Chair of the Section shall preside at all general sessions of the Section and of the Executive Board, make all appointments outlined in other sections of the Constitution and Bylaws and provide general supervision and leadership to the Section. He/she shall also serve as an ex-officio member of the Section committees and as the senior representative of the Section to the Executive Board of the Council of Sections, Zone II. Upon conclusion of his/her term of office, he/she shall prepare a written report of his/her term of office, and submit copies to the Executive Board, to ASEE Headquarters, and to the Zone II Chair not later than 30 days after the close of the annual Section meeting.

Section 2. The Vice Chair of the Section shall assume the duties of the Chair in the absence of the Chair and assist the Chair in the general supervision and leadership of the Section. He/she shall serve as Chair of the Outstanding Teaching Award Committee, and as the junior representative of the Section to the Executive Board of the Council of Sections, Zone II.

Section 3. The Secretary of the Section shall be responsible for the minutes of the business meetings of the Section, and of the Executive Board. He/she shall keep these minutes and have them added to the section website in a timely manner. He/she shall be responsible for all correspondence concerning the business of the Section.

Section 4. The Treasurer of the Section shall be responsible for collecting the voluntary section sponsorship dues from all academic institutional members and shall keep a permanent record of all receipts and expenditures of the Section. He/she will report them to the Annual Section Meeting.

Section 5. The Past Chair of the Section shall appoint other members of the Nominating Committee if needed. He/she shall review the Constitution and Bylaws and submit recommended changes to the Executive Board for consideration.

Section 6. The Directors of the Executive Board shall serve as members of the Best Paper Awards Committee and shall assist the Host Institution and Best Paper Awards Chair with the Peer Review Process.

Section 7. The Section Newsletter Editor shall be responsible for gathering news and publicity of Section activities, editing, publishing, and mailing the Section Newsletter. He/she shall establish editorial policy and provisions for financing, with the approval of the Executive Board. He/she shall supply the Secretary with two copies of each Newsletter and shall make sure a copy is added to the Section’s website as permanent record of the publication.

Section 8. The members of the Executive Board not mentioned specifically in the preceding sections shall serve as representatives of and provide liaison with the groups they represent in such a manner as to promote better communications and stronger relations between their groups andsection-level ASEE activities.

Article IV Finances

Section 1. The Section activities shall be financed by voluntary section sponsorship dues of an amount determined by the Executive Board and not to exceed $25 per academic member institution, with provisions for additional individual and group contributions, to include the operating budget and the National Member Allocation.

Section 2. A Registration fee for the annual Section meeting, may be assessed at the annual Section meeting. The amount is to be recommended by the host institution and approved in advance by the Executive Board of the Section. Any balance over and above expenses incurred by the host institution shall revert to the Section treasury

Section 3. The Section shall maintain a financial account, approved by the Executive Board of the National and of the North Central Section of the American Society for Engineering Education. The Chair and the Treasurer of the Section shall each be authorized to make deposits and withdrawals.

Article V Fiscal Year

Section 1. The fiscal year of the Section shall coincide with the Executive Board term of office.

Article VI Annual Section Meeting

Section 1. The Executive Board shall choose the site and the dates of the annual Section Meeting and shall notify the host institution of the site years in advance of the meeting.

Section 2. The Executive Board shall act as coordinator between the host institution and the Section and shall aid and advise the host institution in the planning of the annual Section meeting.

Article VII Publications

Section 1. The official publications of the Section shall be the Section Newsletter and the Proceedings of the annual Section meeting.

Section 2. The Section Newsletter shall be issued to the Section membership no less than two times per year. Editorial policy and procedures for financing the Section Newsletter shall be established by the Newsletter Editor, with the approval of the Executive Board.

Section 3. The Proceedings of the annual Section meeting shall be distributed to all duly registered attendees of the annual Section meeting and will be the responsibility of the host institution.

Article VIII Parliamentary Authority

Section 1. The rules contained in Robert's Rules of Order (latest edition) shall govern the Section in all cases to which they are applicable and in which they are consistent with the Constitution and Bylaws of ASEE and the Bylaws of the Section. In case of inconsistency, the Constitution and Bylaws of ASEE shall govern.

Section 2. Any action by the Executive Board or the Section shall be invalid if it is in conflict with the Constitution or Bylaws of ASEE.

Article IX Amendments

Section 1. These By-Laws may be amended by a favorable vote of a simple majority of the votes cast at the annual business meeting of the Section, provided a quorum has been declared. Amendments may be submitted by a majority vote of the members of the Executive Board of the Section or by a petition signed by no fewer than ten members of the Section. Proposed amendments shall be made available to all members of the Section no less than 30 days prior to the annual Section meeting at which the amendments are to be presented for adoption.

Amendments approved by the Section membership shall be submitted through the Zone Chair for approval by majority vote of the ASEE Board of Directors and shall take effect only upon such approval.

Article X Diversity

The North Central Section ASEE is also committed to promoting the inclusion and education of diverse individuals and embracing diverse ideas in the professions of engineering and engineering technology. The North Central Section ASEE recognizes that diversity is strength in creativity, broadness of new ideas, and embracing new perspectives to arrive at the most truly innovative, resource-smart solutions possible.

Last Amendments: November 14, 2000
Revised: January 2009
Revised: April 18, 2015

Article I Name
Section 1. The name of this organization shall be the North Central Section of the American Society for Engineering Education (NCS/ASEE).

Article II Objectives
Section 1. The objectives of the Section shall be to support and further the aims and objectives of the Society, as stated in the ASEE Constitution, at the Section level.

Article III Membership
Section 1. Membership in the Section shall be of two classes: individual and institutional.
Section 2. Individual membership of the Section shall consist of all individual members of the Society residing within the boundaries of the Section as prescribed by the Society. Within these boundaries are the state of West Virginia, the state of Ohio, that portion of Pennsylvania west of the northward extension of the western border of Maryland, and the lower peninsula of the state of Michigan.
Section 3. Institutional members shall be those defined in the ASEE Constitution, and which are located within the Section boundaries.

Article IV Officers
Section 1. The officers of the Section shall be the Chair, the Vice Chair, the Secretary, and the Treasurer.
Section 2. Eligibility for office, the procedure of appointment and election, and the duties of officers are set forth in the Bylaws.

Article V Executive Board
Section 1. The Executive Board of the Section shall consist of the Chair, the Vice Chair, the Secretary, the Treasurer, the Past Chair, four Directors, and the ASEE Campus Representative Coordinator, the local Program Chairs of the next two annual Section meetings, the Section Newsletter Editor, and any other division representatives and committee Chairs as the Chair may appoint to facilitate the conduct of Section business. The action of the Executive Board shall be final as to (a) dates of annual Section meetings, (b) approval of budgets, and (c) appointment of officers to fill vacancies. In case of an emergency during which it is not possible for an officer to perform his/her duties, the Board will choose an interim individual as it deems necessary and advisable, and that individual will remain in office for the duration of the emergency. Such action shall be reported to the general membership of the Section at its first regular meeting thereafter.
Section 3. Eligibility for office, the manner of election or appointment, and duties of Executive Board members are set forth in the Bylaws.

Article VI Committees
Section 1. A Section Nominating Committee shall annually submit a slate of nominees for elective positions at least one month prior to the annual meeting. The Past Chair shall serve as Chairperson of the Nominating Committee and shall be empowered to appoint the other members of that Nominating Committee.
Section 2. The Section Chair may establish other committees as may be required and shall appoint the members of such committees.

Article VII Meetings
Section 1. There shall be at least one Section meeting per year, including an annual business meeting, the time and place to be determined by the Executive Board using the procedure given in the Bylaws. The annual Section meeting shall be announced to the membership through the Section Newsletter and through the official publication of the Society.
Section 2. Meetings other than the annual Section meeting shall be held at times and places designated by the Executive Board.
Section 3. The Executive Director of ASEE and the Chair of the Council of Sections, Zone II, shall be informed of the dates and location of the proposed annual Section meeting immediately after they are established and not later than the Annual Conference of ASEE.
Section 4. Attendance at the annual Section meeting is open to all persons interested in engineering education.
Section 5. Financial arrangements and budget for conducting an annual Section meeting by a host institution shall be presented to and approved by the Executive Board.
Section 6. The Host Institution shall give a financial report of the spring conference at the next regularly scheduled Executive Board Meeting.

Article VIII Quorum and Voting
Section 1. A quorum for the Executive Board shall consist of one-half of the members of the Executive Board.
Section 2. A quorum for a business meeting of the Section shall consist of one-half of those members of the Section registered at the duly scheduled annual Section meeting.
Section 3. All members of the Section registered at the duly scheduled annual Section meeting are entitled to vote.
Section 4. A simple majority of those voting shall be required for action, except as otherwise specified in this Constitution and the Section Bylaws.

Article IX Amendments
Section 1. This Constitution may be amended by a favorable vote of two-thirds of the votes cast at the annual business meeting of the Section, provided a quorum has been declared. Amendments may be submitted by a majority vote of the members of the Executive Board of the Section or by a petition signed by no fewer than ten members of the Section. Proposed amendments shall be made available to all members of the Section no less than 30 days prior to the annual Section meeting at which the amendments are to be presented for adoption.

Amendments approved by the Section membership shall be submitted through the Zone Chair for approval by majority vote of the ASEE Board of Directors and shall take effect only upon such approval.