The ASEE bylaws limit the number of members who can be advanced to Fellow Member in any one year to a total equal to one-tenth of one percent of the ASEE individual membership. The Fellow Member Committee, appointed by the ASEE President, has the responsibility for evaluating all nominations submitted and recommending a limited number of candidates to the Awards Policy Committee.  Strict adherence to prescribed procedures is essential to assure equitable action on these nominations.  The Fellow Member Committee has prepared these guidelines to assist nominators in preparing nominations following standard procedures.

The Fellow Member Committee depends on the nominator to furnish all the necessary information requested in the nomination packet. The nominator must select widely distributed references with no more than two from any single institution or community.  A "Reference" cannot be a current member of the Board of Directors, members of the Fellow Member Committee, Awards Policy Committee, Headquarters staff, or the nominator.  Information on all the nomination forms must be complete, specific, and unambiguous because the Fellow Member Committee must determine the candidate's qualifications from the documentation submitted.

The Board of Directors confers the grade of Fellow Member to recognize outstanding contributions to engineering education or engineering technology education and considerable individual contributions to ASEE.  (The Committee construes the scope of engineering education and engineering technology education to include the many and varied activities that make up the programs of ASEE.)

The candidate shall hold active membership at the time of nomination and shall have been a member for a period of ten years or more preceding July 1 of the year of election. To confirm a potential nominee's join date, visit the ASEE’s membership directory.

The grade of Fellow Member is an honor that an individual cannot seek. Instead, another ASEE Fellow Member or active member must initiate the nomination. A Nominator can only nominate one individual each year. 

The grade of Fellow Member cannot be conferred upon a current ASEE Awards Policy Committee member.

Completed reference forms are required from at least five current members of ASEE, with at least three of these references being Fellows of ASEE. You may view a list of ASEE Fellow Members here.  No more than two letters of support may come from individuals at the same institution. No current members of the Board of Directors, the Fellow Member Committee, the Awards Policy Committee, the Headquarters staff (on the date of submission of the reference form), or the nominator shall act as a reference. Additional references may or may not be current members of ASEE. The completed confidential reference letters must be emailed by the reference letter write to fellows@asee.org before the deadline. Although five references are required, a safety margin of at least two more is recommended to not jeopardize the nomination's completeness by the deadline.

The selection of references is most important. To qualify as a reference, an individual should be personally acquainted with the candidate's work and comment incisively. Glowing generalities carry little weight and are discouraged. Where exceptional contributions are cited, corresponding references should be selected to support each area of achievement.

The nominator must submit the complete nomination via email to fellows@asee.org, excluding reference letters, which must be sent by each reference directly to fellows@asee.org.

The nominator must use the nomination form, and people invited to submit letters of recommendation must use the reference form.

• Cover letter
• Candidate's Educational Credentials
• Citation - A brief statement, not to exceed one hundred words, giving the significant accomplishments for which the Board of Directors may select the candidate to receive Fellow Member honors. If the Board of Directors selects the candidate as an ASEE Fellow Member, ASEE will use the citation on printed materials.
• Candidate's Professional Record includes only principal assignments; present the position first.
• Candidate's non-ASEE-related professional activities include society memberships, offices held, awards, academic assignments, government assignments, industrial assignments, advisory groups, etc.
• Candidate's ASEE-related activities with explanations - committee memberships, offices held, awards, etc. Please include a detailed explanation of the work and the time involved in each aspect of the activity.
• Candidate's publications - List the five most important publications. Include those dealing with education, if appropriate.
• Candidate's other professional achievements - recognition for significant contributions to the profession, such as books, patents, international service, visiting professorships, honorary degrees, advisory committees, consulting, continuing education, guidance and counseling, and similar activities.
• Complete Fellow Member nominations must have at least five letters of recommendation from ASEE members. Three of those letters must come from current ASEE Fellow Members. No more than two letters of support may come from individuals at the same institution. Members of the Board of Directors, the Fellow Member Committee, the Awards Policy Committee, the Headquarters staff, or the nominator shall not act as a reference. People providing letters of recommendation must email their letters using the Fellow Member reference form to fellows@asee.org by the February 15 deadline. Although five references are required, a safety margin of at least two more is recommended so as not to jeopardize the nomination's completeness by the deadline.
• The selection of references is most important. An individual should be personally acquainted with the candidate's work and comment incisively to qualify as a reference. Glowing generalities carry little weight and are discouraged. If the nominator cites exceptional contributions, corresponding references should be selected to support each area of achievement.

The nominator is responsible for completing the Fellow Nomination Form and submitting it by email to fellows@asee.org. Members of ASEE's Awards Policy Committee and members of ASEE's Fellow Member Committee may not serve as nominators.
 
The nominator is also responsible for soliciting letters of recommendation. References must not share their letters with the nominator; instead, they must complete the nomination reference form and submit the completed form along with their letter to fellows@asee.org. The nominator must ensure that all references submit their letters by the nomination deadline, 5 February at 11:59 PM EST. 

Complete nominations must be submitted via email by 5 February at 11:59 PM EST, during the year the recognition is to take place. 

If a nominee is not elected as a Fellow Member, the nomination will automatically be carried over for consideration in the succeeding year, except that a nomination will not be considered for more than three successive selection cycles.  In such instances of carry-over, the nominator will be notified and invited to update the nomination.

• How will references submit their letters of recommendation?
  All references must email the completed reference form (and support letter) to fellows@asee.org. 
• May an ASEE Awards Policy Committee member serve as a Fellow reference?
  No.